2025 Grove Park HOA Annual Meeting Recap

✍️ These meeting notes were AI-generated based on the annual HOA meeting audio. Please excuse any name misspellings or minor inaccuracies in phrasing or sequencing. If you notice any errors, feel free to share corrections—we’ll be happy to update as needed!

🗓️ Meeting Overview

• Type: Annual HOA Meeting

• Duration: ~90 minutes

• Purpose: Recap of 2024, financials, neighborhood updates, covenant changes, and board elections

  
  

Board & Leadership

• Outgoing board members: Randy Sharp & Charlie

• Newly elected board members: Debbie Smith & Jennifer Glisten 

• Covenant update in final stages:

  • Limits rentals to 7 homes (5%)

  • Requires 1-year residency before rental approval

  • Helps protect neighborhood value and reduce property neglect

Community Events & Social Life

• Hosted 7 events in 2024:

  • Easter Egg Hunt

  • 5K Fundraiser (raised ~$5,000 for breast cancer support!)

  • Talent Night

  • Vegas Night (cold weather = heaters = over budget)

  • Chili Cook-Off

  • Crawfish Boil

  • Neighborhood Yard Sale

• 🗓️ What’s next in 2025?

  • Vegas Night is returning

  • 5K & Talent Night not on the calendar (unless new volunteers step up!)

  • Committee sign-up sheets available at the meeting

Neighborhood Improvements

• Pipeline rerouted to protect Grove Park amenities (thanks to board negotiations!)

• Zoning expansion blocked behind the neighborhood

• Little Free Library added

• Trash bins relocated = +3 parking spots

• New security cameras installed at clubhouse and parking lot

• Attic fan repaired to protect Wi-Fi/equipment

Street & Safety Concerns

• Uneven pavement & trip hazards raised

• Tree root issues near the basketball court discussed

• Street resurfacing is the county’s responsibility—board will follow up

• Streetlight outages? Residents can report directly to Sawnee EMC

• Several signs and poles are faded—on the radar for replacement

Homeless Encampment Cleared

• 👏 Special thanks to Josh, who helped remove a 15-tent encampment near Grove Park

• Some debris remains, but a major community effort and win for safety

Website & Technology Upgrades

• A complete website redesign by Allan!

  • Emergency alerts

  • Resident-only login for Wi-Fi codes, docs, directory, and more

• 📸 New security footage capabilities in case of vandalism

Financial Snapshot

• Grove Park maintains the lowest dues in the area

• Over $120,000 in reserves (earning interest in a high-yield savings account)

• Water bill fluctuations remain a challenge due to inconsistent readings

• Reminder: The $3,000 initiation fee is not a substitute for annual dues

• Unexpected repairs (like the pool patch) were handled without draining the pool

Facilities & Maintenance

• Pool patched instead of full resurface (quotes were double original estimates)

• Basketball court too damaged to resurface—will be cleaned & restriped

• Tennis courts getting a full resurfacing in 2025 (~$25K project)

• Dam drainage cleanup will likely be outsourced (HOA is responsible)

Committees & Volunteers

• Committees include: Social, Outreach, Finance, Pool, Tennis, Landscaping, Farm to Front Door, Block Captains, Yard of the Month & more

• Outreach Committee helped families in need with:

  • Meal trains

  • Yard cleanups

  • Confidential neighbor support

• Volunteers like Allan, Catherine, Jeff, Ian, Sarah, Josh, and others were recognized for their amazing work

Resident Concerns & Feedback

• Several residents requested more printed materials (e.g., newsletters, proxies)

• Better clarity on proxy voting and communication for non-digital neighbors

• Suggestion to rotate or refresh annual events like Vegas Night with something new

Final Notes

• Board emphasized transparency and open communication—residents are encouraged to reach out with concerns

• A strong reminder: Grove Park is powered by volunteers, and every bit of help counts

• Expect new board elections again in 2026 as more seats rotate off

Thanks to everyone who attended and continues to help make Grove Park an amazing place to live. If you missed the meeting but want to get involved or have feedback, visit groveparklife.com or connect with your board members!

For access to the full Annual Meeting presentation and video recap, visit: https://www.groveparklife.com/annual-meeting-presentations